If you want to make it big in the event planning industry, then you have to know the ins and outs of the business. Event planning can be done part-time or full-time, depending on how much time you want to spend or how much you want to get involved in your business.
Event planning is an exciting job because you actually handle some of the most exciting milestones in a person’s life. Many event planners are hired to handle birthday parties, bar mitzvahs, weddings, and fundraisers, among many other celebrations. To succeed in this business, simply follow the tips below.
- Understand your client’s requirements.
Every client is different and you have to fully understand how each one wants the party to happen. Set up as many meetings as possible with your client in order to get a very good idea of what they have in mind. Help them visualize by making a sketch or a prototype of the event’s design and asking for an approval each time.
- Choose vendors and venues carefully.
You’re the event planner so you’re expected to come up with the great choices for your clients. Be sure that you do your homework. Look for reliable and reputable vendors near you and get to know more about them. Set up a meeting with the manager and find out how they are willing to help you meet your clients’ requirements. Always remember that if anything goes wrong, even if it’s the vendor’s fault, most of the blame will go to you.
- Coordination is the key.
The coordination between you and the client and own team should be seamless. You should be running a well-oiled machine, so to speak. You have to be on top of your employees, the vendors, and the temporary staff that you have hired for that particular event. Make sure that everyone understands their roles in making the event a success.
- Make accurate estimates.
Your estimates must be accurate. Otherwise, frustrations may occur. If you’re way off the mark, your clients will go over budget. They’ll feel that they’re somehow cheated or conned into signing an agreement with you only to pay more than what they bargained for. You don’t want that kind of reputation to go with your business.
- Control the costs.
For the event to be successful and for your client to be happy, you have to learn how to cut costs in a positive way. Start by taking every reasonable opportunity to save. Look at where the money is going and monitor your expenses closely. Always compare costs between vendors and choose wisely.
Follow these tips and you’ll be way on your way to becoming a successful event planner. You may also consult with the more established event planners in the area and learn more about the tricks of the trade from them. If you live in Danbury, try to find the best Partners Event Planning. See if he or she is willing to take you as an apprentice so you’ll become the next event planning sensation in your area.